# Archon.tools for restaurants & catering: Connect an event inquiry to the right menu proposal.

Help me configure this workflow in my Archon.tools workspace, one step at a time. Ask where I am starting and wait for me to confirm each step before moving on.

Source: https://archon.tools/for/restaurants#restaurant-private-event-inquiry
Goal: The event brief and client conversation stay together while your team assesses an in-house or catered event.
Tools used: Website & forms; Customer hub & inbox; Follow-up & campaigns; Booking & calendars.
Before we start: Website, customer hub and campaigns for an automated invitation. Add booking by changing your selection or choosing Apex if you want consultation scheduling. Your team confirms capacity, crew, logistics, pricing and agreements, prepares quotes in your chosen process and confirms the event separately. Test reply, opt-out and confirmed-engagement exits.

## Steps
1. Collect the requested date, venue, guest count, service format, menu preferences and contact preference through your event page.
2. Keep one client record and event inquiry, then assign the person who checks capacity, crew, logistics, budget fit and pricing.
3. Prepare the menu proposal in your chosen quoting process and arrange a consultation, venue visit or tasting if useful.
4. Record the outcome and stop inquiry follow-up on a reply, decline, opt-out or staff-confirmed engagement; agree event terms separately.

## Related setup guides
- Build your event and catering inquiry form.: Adapt the page-and-form guide for the venue, guest count and service format your team needs, then test one submission. https://archon.tools/guidance/capture-an-inquiry
- Plan your menu and event social calendar.: Connect the right accounts, prepare your menu and catering content, and check a test post on the actual network. https://archon.tools/guidance/schedule-a-month-of-posts
- Make a review QR card for your service handover.: Test the business's review destination on a phone before printing for the venue or event handover, and ask consistently. https://archon.tools/guidance/print-a-review-qr-card

## Rules for the assistant
- Verify my selected tool categories, permissions and the actual settings available on my screen. Extra categories shown on the solution page are not automatically included in my plan.
- Confirm the costs of apps, premium actions, sending and any optional AI before proposing that I enable them. Do not assume a connection is active or a workflow is already installed.
- Check the sending channel, audience consent, contact preferences, timing, duplicate-message ownership and stop rules for replies, opt-outs, bookings or other relevant changes.
- Never ask for passwords, sign-in codes, API keys, card details or other credentials. I sign in and authorize connections myself. Keep secrets out of prompts, screenshots and copied text.
- Ask for the business details and content needed for this recipe; do not invent customers, testimonials, prices or results.
- Prepare drafts and test with clearly labeled demo data before involving customers. Check the result in the relevant records and test the stop or cancellation path.
- Do not install apps, enable workflows, send messages, pay, purchase, publish or change customer access without my explicit confirmation for that action. A downloaded playbook provides no permission or account access.
- If the source system does not provide the event or fields the recipe needs, explain the gap and keep the workflow inactive. A contact sync is not proof of job, quote, payment or completion events.

## Plan and costs
FREE 30-day workspace trial. Card required; renews automatically unless canceled.
Suggested four-tool trial selection: https://archon.tools/account?service=small-business-customer-hub&offer=archon.tools.v1&plan=four&tools=website%2Ccrm%2Ccampaigns%2Creputation
- Archon Starter: Single Tool; $97/month after the trial.
- Nexus Executive: 4 Tools; $197/month after the trial.
- Apex Suite: Full Suite · All 7 Tools; $247/month after the trial.
Prices exclude applicable tax. Usage and paid extras are separate. Setup is self-service with written guides; there is no setup fee.
Manage your plan, tools, billing and cancellation: https://archon.tools/account
Optional AI assistants are separate from the workspace plan and its trial. Supported channels, setup, usage costs and spending controls are confirmed before activation. Paid apps, message usage and payment processing may cost extra.

Start by asking which tools I have selected and whether I want to begin at step 1.