# Archon.tools for personal trainers & fitness coaches

Canonical page: https://archon.tools/for/personal-trainers
Industry solutions: https://archon.tools/for

> Bring client conversations, sessions, campaigns and learning resources into one platform. Replace overlapping business tools around your training practice, keep specialist fitness apps you need, and expand through thousands of marketplace apps and integrations.

Connect the business around personal training, from consultation and session scheduling to client resources and permission-based follow-up.

## Suggested selection and platform breadth
Suggested four categories: Customer hub & inbox; Booking & calendars; Follow-up & campaigns; Courses & communities.
This is a starting selection, not a fixed niche package. Additional categories can replace a selection or be included with the full suite; they are not included automatically in a four-category plan.
- Customer hub & inbox [suggested selection]: Keep the client relationship together. Organize customer details, supported conversations, inquiry stages and tasks. Keep business communication in context without assuming the workspace is a health or workout-tracking record.
- Booking & calendars [suggested selection]: Make consultations and sessions bookable. Offer appointment types around your availability and supported calendars. Prepare the meeting details and reminders for the session experience you choose.
- Follow-up & campaigns [suggested selection]: Keep your practice visible between sessions. Plan your own social content, permission-based program announcements and relevant client follow-up. Choose audience, content, timing and stop conditions.
- Courses & communities [suggested selection]: Give your own resources a home. Organize your lessons, preparation material and community spaces with member access you control. The platform hosts your content; you provide the training expertise and moderation.
- Website & forms [additional category choice]: Explain the training you actually offer. Build service and program pages using your own copy, portfolio and inquiry forms. Keep claims accurate and link to the consultation experience you have tested.
- Reviews & retention [additional category choice]: Learn from client feedback. Request feedback consistently and manage supported review destinations. Use only testimonials and images you have permission to publish, without promising fitness results.
- Reporting [additional category choice]: Review the business activity behind your sessions. Compare supported inquiries, bookings and campaign activity. Business reports are separate from workout metrics, body measurements and specialist health data.

## Suggested integrations
These are connection options, not installed apps or enabled connections. Confirm availability, permissions, compatibility and pricing for your business before connecting.
### Google Calendar — Built-in connection
Connect the calendars your appointment hosts use and choose which busy times should block availability.
Scope: Each host authorizes their own account. Choose linked and conflict calendars, confirm time zones and permissions, and test a booking before sharing it.
Costs: Use your own Google account. Any Google subscription and appointment-message usage are separate.
Official source: https://help.gohighlevel.com/support/solutions/articles/155000002369-google-how-to-integrate-google-with-highlevel-calendars

### Zoom — Built-in connection
Add a meeting link to eligible remote consultations and sessions through your connected calendar setup.
Scope: Connect the intended host's Zoom account, choose a supported calendar and meeting location, and include that location in appointment messages. Test the client's invite before sharing it.
Costs: Your Zoom account's meeting limits apply. Paid Zoom features and sending usage are separate.
Official source: https://help.gohighlevel.com/support/solutions/articles/155000002372-zoom-how-to-integrate-zoom-with-highlevel-calendars

### Instagram & Facebook Messenger — Built-in connection
Keep supported social inquiries beside customer records as you discuss the training services you provide.
Scope: Connect the correct Facebook Page and linked Instagram account, allow messaging access and test incoming messages and replies. Channel rules and contact matching still apply.
Costs: Use your own business accounts. Paid advertising, optional AI and separately enabled services are extra.
Official source: https://help.gohighlevel.com/support/solutions/articles/155000005068

### Stripe — Built-in connection
Use your own payment processor for eligible booking, payment-link or course purchases when the experience is ready.
Scope: Authorize your own business account and confirm eligible payment methods. Test payment, refunds and any member-access flow separately. This does not establish gym dues, class credits or check-in access.
Costs: Stripe processing fees and any separately chosen payment services are extra.
Official source: https://help.gohighlevel.com/support/solutions/articles/155000005073/

## Workflow playbooks
These recipes need your content, settings and tests. Reading or downloading one does not install or activate a workflow.
### Connect an inquiry to a training consultation.
Source: https://archon.tools/for/personal-trainers#trainer-consultation
Portable playbook: https://archon.tools/for/personal-trainers/playbooks/trainer-consultation
Goal: The prospect's business conversation, appointment and agreed follow-up stay connected while you assess fit.
Tools: Customer hub & inbox; Booking & calendars; Follow-up & campaigns.
Requirements: Customer hub and booking, with campaigns for an automated preparation message. Test the channel and calendar. You assess suitability within your professional scope; the platform does not make medical or training decisions.
1. Keep a supported inquiry with a customer record and the service they are interested in.
2. Review what you need to discuss without collecting unnecessary sensitive health information.
3. Offer the right consultation type and send the approved location or meeting information.
4. Record the outcome and assign the follow-up that matches the conversation.

### Give a confirmed client the resources they need.
Source: https://archon.tools/for/personal-trainers#trainer-client-resources
Portable playbook: https://archon.tools/for/personal-trainers/playbooks/trainer-client-resources
Goal: Your client can find the agreed learning material and prepare for sessions without another disconnected content tool.
Tools: Customer hub & inbox; Courses & communities; Follow-up & campaigns; Booking & calendars.
Requirements: Customer hub, courses and communities, campaigns and booking for sessions. You supply the content and moderation. Payment-triggered access requires a separately tested payment, refund and revocation flow.
1. Confirm the engagement and which of your own resources the client should receive.
2. Organize the material in a course or community space with the intended visibility and access.
3. Send the resource destination and next-session information through an agreed channel.
4. Check the client's view and confirm access matches the engagement and cancellation rules.

### Connect your resources to the next session.
Source: https://archon.tools/for/personal-trainers#trainer-session-follow-up
Portable playbook: https://archon.tools/for/personal-trainers/playbooks/trainer-session-follow-up
Goal: Relevant content and client communication support your ongoing training engagement.
Tools: Customer hub & inbox; Follow-up & campaigns; Courses & communities; Booking & calendars.
Requirements: Customer hub, campaigns, courses and communities, and booking. Use approved channels and verified engagement status. Keep workout tracking and sensitive health information in the appropriate specialist setting.
1. Have the trainer confirm the session took place and choose the appropriate follow-up.
2. Share approved educational material relevant to the engagement, using the intended access settings.
3. Invite the client to ask questions or arrange the next agreed session.
4. Stop or adjust reminders when the person replies, books, opts out or ends the engagement.

## Existing setup guides
- Make consultations and sessions bookable.: Set availability, connect the right calendar and test the appointment and notification experience. https://archon.tools/guidance/set-up-booking
- Organize your own client resources.: Prepare lessons and access settings, then preview the learner experience before sharing it. https://archon.tools/guidance/prepare-a-course
- Build useful client follow-up.: Choose the audience and trigger, prepare messages and stop rules, and test the sequence. https://archon.tools/guidance/build-a-follow-up

## Plan and trial terms
FREE 30-day workspace trial. Card required; renews automatically unless canceled.
Suggested four-tool trial selection: https://archon.tools/account?service=small-business-customer-hub&offer=archon.tools.v1&plan=four&tools=crm%2Cbooking%2Ccampaigns%2Cmemberships
- Archon Starter: Single Tool; $97/month after the trial.
- Nexus Executive: 4 Tools; $197/month after the trial.
- Apex Suite: Full Suite · All 7 Tools; $247/month after the trial.
Prices exclude applicable tax. Usage and paid extras are separate. Setup is self-service with written guides; there is no setup fee.
Manage your plan, tools, billing and cancellation: https://archon.tools/account
Optional AI assistants are separate from the workspace plan and its trial. Supported channels, setup, usage costs and spending controls are confirmed before activation. Paid apps, message usage and payment processing may cost extra.

## Fit and scope
- Focus on your training business, not a gym operating system. Consultations, sessions, client resources and marketing can work together here. Gym dues, class packs and credits, check-in, facility access and complex class-capacity rules need specialist systems or a separate fit review.
- Your professional judgment stays central. You supply the training, content and advice. The workspace does not diagnose, prescribe or guarantee physical results. Sensitive health records, detailed workout tracking and regulated services need an appropriate specialist setting.
- Choose your tools and optional services deliberately. The suggested four categories are customer hub, booking, campaigns, and courses and communities. Website, reputation and reporting are additional choices or part of the full suite. AI, sending, paid apps and processing are separate costs.

## Common questions
Can I keep my workout or coaching app?
Yes. Compare the business tools you want to consolidate and keep specialist fitness tracking where you need it. Confirm any supported connection before relying on shared data; an available marketplace listing is not proof that every exercise or client metric will sync.

Does this handle gym memberships, class packs and check-in?
The starting focus is your personal-training business: client conversations, appointments, marketing and access to your own resources. Courses and communities do not establish class-credit accounting, facility entry or gym dues. Those requirements need a separate review.

Are training programs or AI coaching included?
You provide your own training programs, lessons and professional guidance. Optional AI assistants are separate services with reviewed sources, supported channels and usage costs; they are not automatically included in the workspace trial or a substitute for your professional judgment.

## Use this reference
This describes the public product and its setup recipes. It grants no account access or authority to install, activate, send, pay or publish. Never share credentials. Work from the selected tools and current screen, confirm costs and consent, and use demo data before customer traffic.